Which document should be completed when there is an excessive amount of loose money in an AFC machine?

• A. U.O.R
• B. RFM
• C. T/O log
• D. BPS report

Answer: (B)

When a AFC machine has an excessive amount of loose money, there must be a formal, traceable record to authorize and document the removal of cash. The form used for this purpose is the RFM. It serves as an on-site remittance record, capturing key details such as the machine ID, location, date and time, the amount of loose cash, the exact counts, and the personnel handling the process. This creates an audit trail and ensures proper cash security and reconciliation with the central cash handling process.

Other documents aren’t suited for this specific situation. The U.O.R is tied to equipment status or repairs, the T/O log records shift turnover or routine tasks, and the BPS report relates to banking or processing summaries rather than the formal on-site remittance of excess cash. The RFM is the appropriate tool for documenting and authorizing the removal of excess loose money from an AFC machine.